Privacy Statement

Introduction

The Quoyi Intelligent Legal Technologies, Inc. ChronoTracer is a cloud-based software service that empowers litigators and investigators to analyze electronic evidence.

We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the Quoyi Intelligent Legal Technologies, Inc.’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

The purpose of this Privacy Notice is to inform data subjects about the processing of their personal data in compliance with GDPR.

Data Protection Officer

Quoyi Intelligent Legal Technologies, Inc. is headquartered in Austin, Texas, in the United States. Quoyi Intelligent Legal Technologies, Inc. has appointed an internal data protection officer for you to contact if you have any questions or concerns about Quoyi Intelligent Legal Technologies, Inc.’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to Quoyi Intelligent Legal Technologies, Inc.’s data protection officer. Quoyi Intelligent Legal Technologies, Inc.’s data protection officer’s name and contact information are as follows:

Richard Gorelick
Quoyi Intelligent Legal Technologies, Inc.
5501A Balcones Drive, Ste 125
Austin TX 78731
privacy@chronotracer.com

EU and UK Representatives (Article 27 GDPR)

In accordance with Article 27 of the General Data Protection Regulation (GDPR), Quoyi Intelligent Legal Technologies, Inc., which is not established in the European Union, has appointed an EU Representative to act as our point of contact for data subjects and supervisory authorities in the EU.

Our EU Representative:

Instant EU GDPR Representative Ltd.
Adam Brogden
contact@gdprlocal.com
+353 1 554 9700
Office 2, 12A Lower Main Street, Lucan, Co. Dublin, K78 X5P8, Ireland

In accordance with the UK GDPR, Quoyi Intelligent Legal Technologies, Inc. has also appointed a UK Representative for data subjects and supervisory authorities in the United Kingdom.

Our UK Representative:

GDPR Local Ltd.
Adam Brogden
contact@gdprlocal.com
+44 1772 217800
1st Floor Front Suite, 27–29 North Street, Brighton, England

If you are located in the EU or UK, you may contact either of our representatives with questions or concerns regarding the processing of your personal data. These representatives act on our behalf and can be contacted in addition to (or instead of) reaching out to us directly.

How we collect and use (process) your personal information

Quoyi Intelligent Legal Technologies, Inc. collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:

• name
• job title
• employer name
• work address
• work email
• work phone number

We use this information for the following purposes, based on the specified legal grounds:

• To provide prospects and customers with our services: This processing is necessary for the performance of a contract with you (Article 6(1)(b) GDPR), or in anticipation of entering into a contract with you.
• For direct marketing communications regarding our products, services, and events: We rely on your consent (Article 6(1)(a) GDPR) for sending marketing communications where required, or our legitimate interests (Article 6(1)(f) GDPR) to promote our services to existing customers where permissible under applicable e-Privacy regulations, provided your interests and fundamental rights do not override those interests. You have the right to object to such processing at any time.

We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.

From time to time, Quoyi Intelligent Legal Technologies, Inc. receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn).

Use of the Quoyi Intelligent Legal Technologies, Inc. Websites

As is true of most other websites, Quoyi Intelligent Legal Technologies, Inc.’s websites collect certain information automatically and store it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of Quoyi Intelligent Legal Technologies, Inc.’s website, including a history of the pages you view.

We use this information for the following purposes, based on the specified legal grounds:

• To help us design our site to better suit our users’ needs and to diagnose problems with our server and administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences: We process this data based on our legitimate interests (Article 6(1)(f) GDPR) in understanding how users interact with our websites to improve its functionality, performance, and user experience. This also assists Quoyi Intelligent Legal Technologies, Inc. with providing more relevant products and services, with communicating value to our customers, and with providing appropriate staffing to meet customer needs.
• For strictly necessary cookies (e.g., Auth0 for authentication & session management): We rely on our legitimate interests (Article 6(1)(f) GDPR) to ensure the proper functioning and security of our websites and services, and for the performance of a contract (Article 6(1)(b) GDPR) to provide you with the services you request that require these cookies. These cookies are essential for the app to function properly and cannot be disabled.
• We use analytics and advertising technologies, including Google Analytics and Meta (Facebook) Pixel, to help us understand how users engage with our websites, measure advertising effectiveness, and improve user experience. These tools may collect information such as your IP address, browser type, referring and exit pages, and on-site activity. Meta Pixel may also allow us to deliver more relevant ads to you on Meta platforms and measure actions taken after viewing or interacting with our ads.
• For marketing and personalization cookies (e.g., HubSpot): We process this data based on your consent (Article 6(1)(a) GDPR). You can manage your preferences via the cookie banner or “Cookie Settings” option.

Quoyi Intelligent Legal Technologies, Inc. has a legitimate interest in understanding how customers and potential customers use its websites. This assists Quoyi Intelligent Legal Technologies, Inc. with providing more relevant products and services, with communicating value to our customers, and with providing appropriate staffing to meet customer needs.

Cookie Management

The ChronoTracer App and our affiliated websites use cookies and similar tracking technologies to recognize you, enhance your user experience, and support the functionality of our services when you visit or interact with our platform. It also outlines your rights and choices regarding the use of these technologies, in accordance with the General Data Protection Regulation (GDPR).

Please refer to Appendix A: Cookie Table for a detailed summary of the cookie types used across our production environments, marketing, sales, and other business-related websites.

Sharing information with third parties

The personal information Quoyi Intelligent Legal Technologies, Inc. collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, Quoyi Intelligent Legal Technologies, Inc. engages third parties to send information to you, including information about our products, services, and events.

We may share certain information about your use of our site with third parties such as Meta Platforms, Inc., to support marketing and advertising efforts. This includes hashed email addresses or behavioral data collected via cookies or similar technologies, only where permitted by your consent settings.

ChronoTracer Subprocessors

We do not otherwise reveal your personal data to non-Quoyi Intelligent Legal Technologies, Inc. persons or businesses for their independent use unless: (1) you request or authorize it; (2) it’s in connection with Quoyi Intelligent Legal Technologies, Inc.-hosted and Quoyi Intelligent Legal Technologies, Inc. co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.

The Quoyi Intelligent Legal Technologies, Inc. websites connect with third party services such as Facebook, LinkedIn, Twitter and others. If you choose to share information from the Quoyi Intelligent Legal Technologies, Inc. websites through these services, you should review the privacy policy of that service. If you are a member of a third party service, the aforementioned connections may allow that service to connect your visit to our site to your personal data.

Transferring personal data to the U.S.

Quoyi Intelligent Legal Technologies, Inc. has its headquarters in the United States. Information we collect about you will be processed in the United States. By using Quoyi Intelligent Legal Technologies, Inc.’s services, you acknowledge that your personal information will be processed in the United States. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, Quoyi Intelligent Legal Technologies, Inc. is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved.

Depending on the circumstance, Quoyi Intelligent Legal Technologies, Inc. also collects and transfers to the U.S. personal data with consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Quoyi Intelligent Legal Technologies, Inc. in a manner that does not outweigh your rights and freedoms. Quoyi Intelligent Legal Technologies, Inc. endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Quoyi Intelligent Legal Technologies, Inc. and the practices described in this Privacy Statement. Quoyi Intelligent Legal Technologies, Inc. also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, Quoyi Intelligent Legal Technologies, Inc. has received zero government requests for information.

For more information or if you have any questions, please contact us at privacy@Quoyi Intelligent Legal Technologies, Inc..com

Security of your information

Quoyi Intelligent Legal Technologies, Inc. takes the security of your personal data seriously and implements appropriate technical and organisational measures to ensure a level of security appropriate to the risk, in accordance with Article 32 of the GDPR.

These measures are guided by our internal Information Security Policy and include, but are not limited to:

Access Controls: Role-based access management ensures that only authorized personnel have access to systems processing personal data.

Encryption: All personal data is encrypted both in transit (using TLS 1.2 or higher) and at rest using industry-standard encryption algorithms.

Network Security: Firewalls, intrusion detection systems (IDS), and continuous monitoring are deployed across our cloud infrastructure to detect and prevent unauthorized access.

Data Minimization and Retention Policies: We limit data collection to what is necessary for our services and have established data retention policies that include scheduled deletion and purging.

Business Continuity and Disaster Recovery: We maintain backup systems and have a formal business continuity and disaster recovery plan in place to ensure service resilience and data integrity.

Vendor Risk Management: All third-party service providers and subprocessors undergo security and data protection due diligence prior to engagement. Data Processing Agreements (DPAs) are signed where required.

Security Awareness and Training: All employees undergo regular security awareness training, including topics such as phishing prevention, secure data handling, and GDPR compliance.

These measures are reviewed and updated regularly as part of our commitment to continuous improvement in information security.

Data Subject rights

The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:

• Right to be informed
• Right of access
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right of data portability
• Right to object
• Rights related to automated decision making including profiling

This Privacy Notice is intended to provide you with information about what personal data Quoyi Intelligent Legal Technologies, Inc. collects about you and how it is used.

If you wish to confirm that Quoyi Intelligent Legal Technologies, Inc. is processing your personal data, or to have access to the personal data Quoyi Intelligent Legal Technologies, Inc. may have about you, please contact us.

You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Quoyi Intelligent Legal Technologies, Inc. might have received the data from Quoyi Intelligent Legal Technologies, Inc.; what the source of the information was (if you didn’t provide it directly to Quoyi Intelligent Legal Technologies, Inc.); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Quoyi Intelligent Legal Technologies, Inc. if it is inaccurate. You may request that Quoyi Intelligent Legal Technologies, Inc. erase that data or cease processing it, subject to certain exceptions. You may also request that Quoyi Intelligent Legal Technologies, Inc. cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Quoyi Intelligent Legal Technologies, Inc. processes your personal data. When technically feasible, Quoyi Intelligent Legal Technologies, Inc. will—at your request—provide your personal data to you.

Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, Quoyi Intelligent Legal Technologies, Inc. will provide you with a date when the information will be provided. If for some reason access is denied, Quoyi Intelligent Legal Technologies, Inc. will provide an explanation as to why access has been denied.

For questions or complaints concerning the processing of your personal data, you can email us at privacy@chronotracer.com. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.

Data storage and retention

Your personal data is stored by the Quoyi Intelligent Legal Technologies, Inc. on its servers, and on the servers of the cloud-based database management services the Quoyi Intelligent Legal Technologies, Inc. engages, located in the United States. The Quoyi Intelligent Legal Technologies, Inc. retains service data for the duration of the customer’s business relationship with the Quoyi Intelligent Legal Technologies, Inc. and for a period of time thereafter, to analyze the data for Quoyi Intelligent Legal Technologies, Inc.’s own operations, and for historical and archiving purposes associated with Quoyi Intelligent Legal Technologies, Inc.’s services. Quoyi Intelligent Legal Technologies, Inc. retains prospect data until such time as it no longer has business value and is purged from Quoyi Intelligent Legal Technologies, Inc. systems. All personal data that Quoyi Intelligent Legal Technologies, Inc. controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: privacy@chronotracer.com

Children’s data

We do not knowingly attempt to solicit or receive information from children.

Questions, concerns or complaints

If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:

Privacy Officer
Quoyi Intelligent Legal Technologies, Inc.
5501A Balcones Drive, Ste 125
Austin TX 78731
privacy@chronotracer.com

ChronoTracer App

The ChronoTracer App and ChronoTracer Marketing Websites use cookies and tokens for approved operations described in our Cookie Policy. The Cookie Table describes third-party plugins in use and allows users to “Opt-Out” using plugin associated Opt-Out websites. ChronoTracer app uses “Strictly Necessary” Cookies required for our application to function and no other cookies.